DocLab Forum Producer

About the job

International Documentary Film Festival Amsterdam (IDFA) is the leading institute for the art of documentary film and new media. Every November, IDFA’s festival welcomes some 295,000 visits and 3,000 professionals to Amsterdam for a trend-setting program.  

Beyond the festival, IDFA propels the industry forward with the markets IDFA Forum and Docs for Sale and supports filmmakers through the IDFA Bertha Fund and talent development programs. The organization consists of approximately 50 employees throughout the year. In the months leading up to the festival, the workforce doubles with temporary employees and interns.  

Our Industry Team runs events and services aimed at film professionals who come to Amsterdam during the festival to network, gain insights into the documentary ecosystem, do business and find new partners. Within this context, the DocLab Forum focuses specifically on new media and interdisciplinary projects, bringing together artists, producers, and partners working across digital storytelling, immersive media, and emerging forms. 

What will you do?  

As DocLab Forum Producer, you are responsible for the coordination and delivery of the DocLab Forum, part of IDFA’s Markets within the Industry department. The DocLab Forum focuses on new media, digital storytelling, and interdisciplinary projects. You ensure that the selection process, project communication, and event production are organized and executed smoothly, from entry processing to post-event follow-up. 

This is a temporary position covering the months leading up to the festival, with a steady workload throughout and an active role during the event itself. 

Your responsibilities include:  

• Coordinating communication with applicants and selected projects; 

• Processing entries and supporting the overall entry and selection process, including preparing materials and organizing selection meetings; 

• Preparing project information for publication on the website and in the catalogue; 

• Contacting and guiding selected projects throughout their participation; 

• Planning and scheduling DocLab Forum events within the festival programme; 

• Acting as contact person for Guest Services on technical and participant-related matters; 

• Compiling invitation lists and supporting the setup and scheduling of meetings (roundtables and one-on-one meetings); 

• Coordinating presentation materials, including slides and technical requirements for new media projects; 

• Delivering the DocLab Forum events on-site and acting as a key contact during the festival; 

• Organizing post-event follow-up, including communication with projects, documentation, feedback collection, and data gathering. 

You report to the Markets Manager and Head of Industry, and work in close coordination with the New Media department. You collaborate with the New Media Industry consultant on content-related aspects and liaise with the Industry Coordinator on the practical production of the DocLab Forum. 

About you 

• You have experience working with new media, digital storytelling, or immersive/interactive projects (e.g. XR, VR/AR, interactive documentary, or interdisciplinary media arts); 

• You are organized and able to manage multiple workflows in a dynamic environment; 

• You work accurately and maintain overview, even under time pressure; 

• You communicate clearly and are comfortable working with a range of stakeholders; 

• You have experience with event production and/or project coordination; 

• You are comfortable working with digital tools and scheduling systems; 

• You have an excellent command of English (Dutch is a plus); 

• You are available for a temporary contract in the months leading up to and during the festival. 

What do we offer?  

Contract and working hours  

This is a temporary contract starting on July 20, 2026 and ending December 4, 2026.  

Salary  

The DocLab Forum producer position is classified in scale 5 of our generic job classification system. The position is graded in scale 5 with a range between €2.897-€3.342, excluding 8% holiday pay, with final placement depending on relevant work experience.   

Leave and holidays  

• You are entitled to 25 vacation days based on full-time employment; 

• In addition, you receive a maximum of 3 extra compensation days, which will be paid out when you leave IDFA. These 3 days compensate extra overtime during the festival.

Working conditions and benefits  

• Hybrid working: flexibility to alternate between working from home and from the office; 

• A solid pension scheme (employee contribution 25%, employer contribution 75%); 

• Travel expenses within the Netherlands are reimbursed if you live outside Amsterdam; 

• Lunch is provided on the days you work at the office.  

Residence permit  

Unfortunately, IDFA cannot offer assistance or financial support for obtaining a residence permit.  

Diversity  

IDFA wants to be an organization that offers space to everyone. Driven people with different experiences and personalities work at IDFA.  

We welcome all applicants who are eligible to live and work in Europe. Candidates should be willing to reside in the Netherlands. Unfortunately, we cannot offer assistance with housing and relocation costs.  

We strive to be an open and diverse organization and encourage all interested people - regardless of age, gender, religion or ethnicity - to apply.